Operations Coordinator

The Opportunity

Beam Planning is looking for an Operations Coordinator to join our team. This part-time role is ideal for someone who is highly organised and proactive as they will play a central role in the day-to-day operation of our consultancy business. 

 

As an urban planning consultancy working across some of NSW’s most significant precincts and projects, we are seeking a candidate to support the directors and broader staff, ensuring the business runs smoothly and efficiently. The role best suits someone who enjoys structure, problem-solving and being the “go-to” person across finance administration, coordination and office operations in a professional services environment. 

 

Your Role

In this role you will provide administrative, operational and business support to ensure the smooth and efficient running of the office and project delivery. You will support the team with administrative tasks, manage day-to-day office operations, and assist with internal processes, document management, scheduling and client coordination. 

 

Key responsibilities will include: 

• Provide high-level administrative and operational support to the directors and planning team. 

• Coordinate meetings, calendars and internal communications. 

• Coordinate staff travel, accommodation, bookings and event logistics. 

• Assist planning team with document formatting, proofreading and quality control on reports, proposals, submissions and planning documents. 

• Support project setup and administration. 

• Support the upkeep of templates, style guides, and company branding across all documents. 

• Support preparation of client proposals, marketing material and capability statements. 

• Maintain a tidy and functional office, including meeting rooms and kitchen facilities. 

 

The ideal candidate will also be able to assist with finance administration, bookkeeping tasks, reconciling transactions, invoicing and expense processing but experience in this area is not essential. 

 

As a small, but growing consultancy, Beam has a team mindset and an all-hands-on deck attitude to support one another. You will play a key role in this dynamic, supporting the team to achieve our shared goal to add value to all our projects and contribute to a better city. 

 

Why Beam

Beam Planning is an exciting new planning consultancy, founded with the aim to illuminate the path and support our clients on their planning journey. Beam brings together four experienced directors who have a collective 60+ years of experience in large private consultancy. The four directors decided to start their own firm focused on working on the most important projects in NSW in a collaborative environment where excellence and innovation thrive. 

 

We are a small and high-performing team, with a focus on providing excellent service to our clients and producing high quality outputs. We have a high standard and only work on projects that matter. We aim to cultivate an environment of excellence and innovation, where teamwork and collaboration is prioritised.  

 

In just 2 years we have grown to 15 staff. This is our first non-technical role and provides the opportunity for the applicant to join and grow with our new business.  

 

Beyond the office, we enjoy regular social events and an annual staff conference. We have a commitment to professional development and continuous learning, and offer a competitive salary and benefits package. 

   

Key requirements

We are seeking a candidate with the following attributes: 

• 2+ years of experience in an administrative or office support role, ideally in a consultancy or professional services environment. 

• Strong written communication, document formatting and professional presentation skills. 

• High proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook). 

• Strong organisational skills, attention to detail and ability to manage competing priorities. 

• Customer-focused approach and confident communication style. 

 

Desired, but not mandatory: 

• Experience using invoicing systems. 

• Experience in financial administration, including bookkeeping and use of Xero. 

• Registered BAS Agent. 

 

If interested, please email your CV and cover letter to beam@beamplanning.com.au. 

 

Closing date: Friday, 13 March 2026